As most everyone knows, cyber-crime has increased massively over the last year or two. Dodgy emails have been the weapon of choice for criminals. But now a new threat is growing, catching out victims via SMS text messages on our phones.
Flubot, having done the rounds of European countries has arrived in Australia and I’m getting plenty of dodgy text messages wanting me to click on a link to listen to a voicemail message.
Find out what happens if you tap…
Using Outlook on other devices is very easy and will help you have convenient access to your email inbox.
Microsoft Outlook has lots of features that help you organise your work and personal life with the barrage of emails that flood in daily.
Most are familiar with using the Outlook desktop app, but away from your usual PC or Mac, you can still have access to Outlook.
Open any internet browser and browse office.com. Here you can log in with your email address and password.
You’ll have access in the left-hand menu, to all of the Microsoft 365 apps that you have a license for, including Outlook. As Microsoft is pushing users to the cloud, you will find that you have many if not most of the features that you are used to with the desktop app.
When receiving email on your iPhone or Android phone, it’s best not to use the built-in email app but to download Microsoft Outlook. Your organisation should have set up security in Microsoft 365 so that your company emails and data on the phone can be controlled and remotely wiped if the phone is lost or stolen. All of your email accounts can be set up in Outlook so that you can easily see all emails.
A very recent addition by Microsoft is the ability to listen to your emails being read to you. This is great if you want to go hands-free and listen to and delete, archive, reply just with voice commands.
Here’s a short video on the new feature (it mentions Apple iOS but is now added to Android as well).
Now, you’ll be able to see that using Outlook on other devices will help you access your emails anywhere you go.
If you are interested in learning more about Microsoft products, please call at 1300 795105 and we can discuss options for your business needs.
Prima Technologies is a local IT managed services company with a passion for helping businesses to work efficiently, and safely with their computer systems.
Keep your business running smoothly and your data safe and secure. We take care of all your technology needs so you can achieve your company’s dreams and objectives.
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Check out our latest case study published on the D-Link Australia website.
Read it here: Historical Village Deploys Latest Wireless Technology, Delivering Reliable Wi-Fi for Staff and Guests Alike.
Microsoft Outlook
If you are not using Outlook 365 or a similar modern email system, you may be using obsolete technology to receive and store emails. This is not a good idea as it makes you vulnerable to attack. Your mailbox is probably only on your computer hard drive, and you could easily lose the lot. Also, you won’t have all of the other functions that a business can take advantage of.
Outlook also integrates with other Microsoft 365 apps such as ToDo and Planner, etc. to contribute to the Modern Workplace, work from anywhere, environment.
In our next blog posts, we’ll look at using Outlook on different platforms.
If you are interested in learning more about Microsoft products, please call at 1300 795105 and we can discuss options for your business needs.
Prima Technologies is a local IT managed services company that has a passion for helping businesses to work efficiently, and safely with their computer systems.
Keep your business running smoothly and your data safe and secure. We take care of all your technology needs so you can achieve your company’s dreams and objectives.
What Is OneDrive? – Work Smarter with OneDrive
OneDrive Storage – Work Smarter with OneDrive
Sharing From OneDrive – Work Smarter with OneDrive
OneDrive Known Folder Move – Work Smarter with OneDrive
Microsoft Lens – Use it, you’ll love it
Don’t Use The Same Password – A cautionary tale
Check out our latest case study published on the D-Link Australia website.
Read it here: Historical Village Deploys Latest Wireless Technology, Delivering Reliable Wi-Fi for Staff and Guests Alike.
Why Use a Password Manager? In these days of increased cybercrime, a good password (as well as other defenses), is extremely important.
A common problem with passwords though is that it’s hard to remember all of them. This means that many people end up with one or two passwords that they use everywhere.
This problem can be solved with a password manager.
There are many password managers available online. Good ones include Myki, Dashlane, Roboform, Keeper, and LastPass.
LastPass is a popular choice. You can start with a free version and upgrade for very little cost for more features, including installation on more than one device.
Why Use a Password Manager? When you set up your password manager, its password is the only password that you will need to remember.
You’ll need to make it complex, of course, so how can you remember it?
Creating a pass phrase, a sentence including the spaces between the words means that it is very hard to crack but quite easy to remember.
Then you can get your password manager to generate long, complex, passwords and once you have it installed on your phone and other devices you will never have to remember passwords.
So, you can have unique and very complex passwords for every account, but easily log in via your password manager.
Check out our previous blog posts:
What Is OneDrive? – Work Smarter with OneDrive
OneDrive Storage – Work Smarter with OneDrive
Sharing From OneDrive – Work Smarter with OneDrive
OneDrive Known Folder Move – Work Smarter with OneDrive
Microsoft Lens – Use it, you’ll love it
Don’t Use The Same Password – A cautionary tale
See our latest case study published on the D-Link Australia website.
Read it here: Historical Village Deploys Latest Wireless Technology, Delivering Reliable Wi-Fi for Staff and Guests Alike.
Don’t use the same password should be your company’s mantra on creating safe access to each account.
On May 7 of this year Colonial Pipeline based in Houston, Texas, suffered a ransomware attack that crippled its operations. Colonial Pipeline is an American oil pipeline company. Their system is the largest fuel pipeline in the US. They paid a ransom of 4.4 million dollars in Bitcoin within several hours of the attack.
The way that hackers were able to gain entry to Colonial Pipelines systems was through a single compromised password.
Cybersecurity consultants found that on April 29 a virtual private network (VPN) account was the means by which the hackers accessed the companies network.
This VPN was no longer in use. However, it had not been deactivated and the account’s password was discovered in a batch of leaked passwords on the dark web. This would mean that a Colonial employee would have used that same password on another account that was previously hacked.
This shows how important it is to not use the same password for multiple accounts.
It takes one breach of a site that uses that password, and your company or private data is exposed.
So how do you remember all of those passwords?
Is having different passwords for every service that you access just too hard to manage?
The answer is a password manager.
And remember, don’t use the same password.
Check out our previous blog posts:
What Is OneDrive? – Work Smarter with OneDrive
OneDrive Storage – Work Smarter with OneDrive
Sharing From OneDrive – Work Smarter with OneDrive
OneDrive Known Folder Move – Work Smarter with OneDrive
Microsoft Lens – Use it, you’ll love it
See our latest case study published on the D-Link Australia website.
Read it here: Historical Village Deploys Latest Wireless Technology, Delivering Reliable Wi-Fi for Staff and Guests Alike.