Using Outlook on Other Devices

Using Outlook on Other Devices

Using Outlook on other devices is very easy and will help you have convenient access to your email inbox.

Microsoft Outlook has lots of features that help you organise your work and personal life with the barrage of emails that flood in daily.

Most are familiar with using the Outlook desktop app, but away from your usual PC or Mac, you can still have access to Outlook.

Open any internet browser and browse office.com. Here you can log in with your email address and password.

Access to other Microsoft 365 Apps

You’ll have access in the left-hand menu, to all of the Microsoft 365 apps that you have a license for, including Outlook. As Microsoft is pushing users to the cloud, you will find that you have many if not most of the features that you are used to with the desktop app.

When receiving email on your iPhone or Android phone, it’s best not to use the built-in email app but to download Microsoft Outlook. Your organisation should have set up security in Microsoft 365 so that your company emails and data on the phone can be controlled and remotely wiped if the phone is lost or stolen. All of your email accounts can be set up in Outlook so that you can easily see all emails.

A very recent addition by Microsoft is the ability to listen to your emails being read to you. This is great if you want to go hands-free and listen to and delete, archive, reply just with voice commands.

Here’s a short video on the new feature (it mentions Apple iOS but is now added to Android as well).

Now, you’ll be able to see that using Outlook on other devices will help you access your emails anywhere you go.

If you are interested in learning more about Microsoft products, please call at 1300 795105 and we can discuss options for your business needs.

Prima Technologies is a local IT managed services company with a passion for helping businesses to work efficiently, and safely with their computer systems.

Keep your business running smoothly and your data safe and secure. We take care of all your technology needs so you can achieve your company’s dreams and objectives.

In the meantime, check out our previous blog posts:

What Is OneDrive? – Work Smarter with OneDrive

OneDrive Storage – Work Smarter with OneDrive

Sharing From OneDrive – Work Smarter with OneDrive

OneDrive Known Folder Move – Work Smarter with OneDrive

Microsoft Lens – Use it, you’ll love it

Don’t Use The Same Password – A cautionary tale

Why Use a Password Manager?

Microsoft 365: Why Use Outlook

Check out our latest case study published on the D-Link Australia website.

Read it here: Historical Village Deploys Latest Wireless Technology, Delivering Reliable Wi-Fi for Staff and Guests Alike.

Microsoft 365: Why Use Outlook

Microsoft 365: Why Use Outlook

Outlook

                     Microsoft Outlook

Microsoft 365: Why Use Outlook

If you are not using Outlook 365 or a similar modern email system, you may be using obsolete technology to receive and store emails. This is not a good idea as it makes you vulnerable to attack. Your mailbox is probably only on your computer hard drive, and you could easily lose the lot. Also, you won’t have all of the other functions that a business can take advantage of.

An overview of features in Outlook 365 includes:

  • Calendar, contact, and task lists.
  • A large 50GB primary mailbox.
  • Add an archive and you have an extra 100GB of storage space
  • Email recovery: Emails deleted from the deleted folder can still be recovered for a short period of time or you can turn on…
  • Litigation Hold. With this function, ALL emails are kept in a separate repository. That includes all deleted emails. Litigation hold enables businesses to have all of the emails needed for a court case, even when an employee has tried to cover their tracks.
  • Option to monitor other mailboxes (e.g., a PA can monitor the boss’s mailbox and action emails with the ‘send on behalf’ or ‘send as’ function).
  • Shared mailboxes. These do not need to have a license. Mailboxes such as admin, info, enquiries, for example, could be set up and allocated to the appropriate staff members.
    As long as the staff members each have a paid license they can also send and receive using the shared mailbox.
    Room or equipment mailboxes can also be set up without consuming a license.

With these features and other security functions, you can work more safely and efficiently.

Outlook also integrates with other Microsoft 365 apps such as ToDo and Planner, etc. to contribute to the Modern Workplace, work from anywhere, environment.

In our next blog posts, we’ll look at using Outlook on different platforms.

If you are interested in learning more about Microsoft products, please call at 1300 795105 and we can discuss options for your business needs.

Prima Technologies is a local IT managed services company that has a passion for helping businesses to work efficiently, and safely with their computer systems.

Keep your business running smoothly and your data safe and secure. We take care of all your technology needs so you can achieve your company’s dreams and objectives.

In the meantime, check out our previous blog posts:

What Is OneDrive? – Work Smarter with OneDrive

OneDrive Storage – Work Smarter with OneDrive

Sharing From OneDrive – Work Smarter with OneDrive

OneDrive Known Folder Move – Work Smarter with OneDrive

Microsoft Lens – Use it, you’ll love it

Don’t Use The Same Password – A cautionary tale

Why Use a Password Manager?

Check out our latest case study published on the D-Link Australia website.

Read it here: Historical Village Deploys Latest Wireless Technology, Delivering Reliable Wi-Fi for Staff and Guests Alike.

Microsoft Lens – Use it, you’ll love it

Microsoft Lens – Use it, you’ll love it

Microsoft Lens – Use it, you’ll love it! Just like we do!

Microsoft Lens is an app that is an essential tool in my business, formerly called Office Lens.

It’s no longer a part of Microsoft 365 but a free app for Android and iPhone.

It’s better than your phone camera for capturing that PowerPoint slide at a conference, a whiteboard sketch, digitising business cards, your old printed photos, or my most common use of capturing receipts.

When I make a business purchase I will take a picture with MS Lens. You can see this in the screenshot below.
I’ve just purchased petrol. The receipt is on my car’s passenger seat and MS Lens has automatically selected the receipt, cropping it from the background scene.

Microsoft Lens

Once you take the picture you can adjust the captured border if needed. MS Lens will straighten up an angled shot too.
Confirm the capture. In this next screen, you can crop, rotate, insert text, or add more pages of a document that you are capturing, etc.

Clicking ‘Done’ moves you onto the save screen (see below image). Here I’ll change the title so that my bookkeeper knows what the receipt is about. OneDrive, where I keep the receipts, is already selected because I used it last time.
Captured an article? You can even have MS Lens read out the text to you, maybe even in a different language with an immersive reader. Tap ‘save’ and I can dispose of the printed receipt.

 

Microsoft Lens

Microsoft has made some improvements to Microsoft Lens this year, including a few that I’ve mentioned above. You can scan up to 100 pages as images or pdfs. And by the way, colour is great in scans of printed photos.

Microsoft Lens has become an essential app in my business. Try it, I’m sure you’ll like it.

Check out our previous blog posts:

What Is OneDrive? – Work Smarter with OneDrive

OneDrive Storage – Work Smarter with OneDrive

Sharing From OneDrive – Work Smarter with OneDrive

OneDrive Known Folder Move – Work Smarter with OneDrive

 

See our latest case study published on the D-Link Australia website.

Read it here: Historical Village Deploys Latest Wireless Technology, Delivering Reliable Wi-Fi for Staff and Guests Alike.