Using Outlook on Other Devices

Using Outlook on Other Devices

Using Outlook on other devices is very easy and will help you have convenient access to your email inbox.

Microsoft Outlook has lots of features that help you organise your work and personal life with the barrage of emails that flood in daily.

Most are familiar with using the Outlook desktop app, but away from your usual PC or Mac, you can still have access to Outlook.

Open any internet browser and browse office.com. Here you can log in with your email address and password.

Access to other Microsoft 365 Apps

You’ll have access in the left-hand menu, to all of the Microsoft 365 apps that you have a license for, including Outlook. As Microsoft is pushing users to the cloud, you will find that you have many if not most of the features that you are used to with the desktop app.

When receiving email on your iPhone or Android phone, it’s best not to use the built-in email app but to download Microsoft Outlook. Your organisation should have set up security in Microsoft 365 so that your company emails and data on the phone can be controlled and remotely wiped if the phone is lost or stolen. All of your email accounts can be set up in Outlook so that you can easily see all emails.

A very recent addition by Microsoft is the ability to listen to your emails being read to you. This is great if you want to go hands-free and listen to and delete, archive, reply just with voice commands.

Here’s a short video on the new feature (it mentions Apple iOS but is now added to Android as well).

Now, you’ll be able to see that using Outlook on other devices will help you access your emails anywhere you go.

If you are interested in learning more about Microsoft products, please call at 1300 795105 and we can discuss options for your business needs.

Prima Technologies is a local IT managed services company with a passion for helping businesses to work efficiently, and safely with their computer systems.

Keep your business running smoothly and your data safe and secure. We take care of all your technology needs so you can achieve your company’s dreams and objectives.

In the meantime, check out our previous blog posts:

What Is OneDrive? – Work Smarter with OneDrive

OneDrive Storage – Work Smarter with OneDrive

Sharing From OneDrive – Work Smarter with OneDrive

OneDrive Known Folder Move – Work Smarter with OneDrive

Microsoft Lens – Use it, you’ll love it

Don’t Use The Same Password – A cautionary tale

Why Use a Password Manager?

Microsoft 365: Why Use Outlook

Check out our latest case study published on the D-Link Australia website.

Read it here: Historical Village Deploys Latest Wireless Technology, Delivering Reliable Wi-Fi for Staff and Guests Alike.

Microsoft 365: Why Use Outlook

Microsoft 365: Why Use Outlook

Outlook

                     Microsoft Outlook

Microsoft 365: Why Use Outlook

If you are not using Outlook 365 or a similar modern email system, you may be using obsolete technology to receive and store emails. This is not a good idea as it makes you vulnerable to attack. Your mailbox is probably only on your computer hard drive, and you could easily lose the lot. Also, you won’t have all of the other functions that a business can take advantage of.

An overview of features in Outlook 365 includes:

  • Calendar, contact, and task lists.
  • A large 50GB primary mailbox.
  • Add an archive and you have an extra 100GB of storage space
  • Email recovery: Emails deleted from the deleted folder can still be recovered for a short period of time or you can turn on…
  • Litigation Hold. With this function, ALL emails are kept in a separate repository. That includes all deleted emails. Litigation hold enables businesses to have all of the emails needed for a court case, even when an employee has tried to cover their tracks.
  • Option to monitor other mailboxes (e.g., a PA can monitor the boss’s mailbox and action emails with the ‘send on behalf’ or ‘send as’ function).
  • Shared mailboxes. These do not need to have a license. Mailboxes such as admin, info, enquiries, for example, could be set up and allocated to the appropriate staff members.
    As long as the staff members each have a paid license they can also send and receive using the shared mailbox.
    Room or equipment mailboxes can also be set up without consuming a license.

With these features and other security functions, you can work more safely and efficiently.

Outlook also integrates with other Microsoft 365 apps such as ToDo and Planner, etc. to contribute to the Modern Workplace, work from anywhere, environment.

In our next blog posts, we’ll look at using Outlook on different platforms.

If you are interested in learning more about Microsoft products, please call at 1300 795105 and we can discuss options for your business needs.

Prima Technologies is a local IT managed services company that has a passion for helping businesses to work efficiently, and safely with their computer systems.

Keep your business running smoothly and your data safe and secure. We take care of all your technology needs so you can achieve your company’s dreams and objectives.

In the meantime, check out our previous blog posts:

What Is OneDrive? – Work Smarter with OneDrive

OneDrive Storage – Work Smarter with OneDrive

Sharing From OneDrive – Work Smarter with OneDrive

OneDrive Known Folder Move – Work Smarter with OneDrive

Microsoft Lens – Use it, you’ll love it

Don’t Use The Same Password – A cautionary tale

Why Use a Password Manager?

Check out our latest case study published on the D-Link Australia website.

Read it here: Historical Village Deploys Latest Wireless Technology, Delivering Reliable Wi-Fi for Staff and Guests Alike.

Windows 11 – Microsoft’s Big Announcement

Windows 11 – Microsoft’s Big Announcement

Windows 11

                  Microsoft Windows 11

Microsoft Windows 11

Microsoft’s Big Announcement was anticipated by the tech community.

With the launch of Windows 10 back in 2015, Microsoft stated that there would be no further Windows, just updates to Windows 10.

Well, technology moves on, and now that changes.

Recently, Microsoft announced their newest operating system which is now certain to be called Windows 11.

There has been an early build leaked to the internet so much is already known about the product. It’s got a new start menu, new sounds, icons, an updated look, and feel.

It’s rumored that this upgrade could be free for Windows 7 and Windows 8 users.

Take a look at the above picture courtesy of Microsoft. That’s Microsoft’s Big Announcement. They’ve bent the laws of physics to portray the number of the Windows build-in the rays of light coming through the window.

In our next blog posts, we’ll start a series on Outlook 365. Email is such a big component in most businesses’ technology.

There is much worth knowing about the functions and features that are available when your email is hosted on Microsoft 365.

If you are interested in learning more about Microsoft products, please call at 1300 795105 and we can discuss options for your business needs.

Prima Technologies is a local IT managed services company that has a passion for helping businesses to work efficiently, and safely with their computer systems.

Keep your business running smoothly and your data safe and secure. We take care of all your technology needs so you can achieve your company’s dreams and objectives.

In the meantime, check out our previous blog posts:

What Is OneDrive? – Work Smarter with OneDrive

OneDrive Storage – Work Smarter with OneDrive

Sharing From OneDrive – Work Smarter with OneDrive

OneDrive Known Folder Move – Work Smarter with OneDrive

Microsoft Lens – Use it, you’ll love it

Don’t Use The Same Password – A cautionary tale

Why Use a Password Manager?

Check out our latest case study published on the D-Link Australia website.

Read it here: Historical Village Deploys Latest Wireless Technology, Delivering Reliable Wi-Fi for Staff and Guests Alike.

Why Use a Password Manager?

Why Use a Password Manager?

Why Use a Password Manager? In these days of increased cybercrime, a good password (as well as other defenses), is extremely important.

A common problem with passwords though is that it’s hard to remember all of them. This means that many people end up with one or two passwords that they use everywhere.

This problem can be solved with a password manager.

A good password manager:

  • Generates complex passwords.
  • Will auto-login into your accounts including those protected by MFA (multi-factor authentication).
  • Many will monitor the dark web to discover compromised passwords.

There are many password managers available online. Good ones include MykiDashlaneRoboformKeeper, and LastPass.

Why Use a Password Manager

LastPass is a popular choice. You can start with a free version and upgrade for very little cost for more features, including installation on more than one device.

Why Use a Password Manager? When you set up your password manager, its password is the only password that you will need to remember.

You’ll need to make it complex, of course, so how can you remember it?
Creating a pass phrase, a sentence including the spaces between the words means that it is very hard to crack but quite easy to remember.

Then you can get your password manager to generate long, complex, passwords and once you have it installed on your phone and other devices you will never have to remember passwords.

So, you can have unique and very complex passwords for every account, but easily log in via your password manager.

Check out our previous blog posts:

What Is OneDrive? – Work Smarter with OneDrive

OneDrive Storage – Work Smarter with OneDrive

Sharing From OneDrive – Work Smarter with OneDrive

OneDrive Known Folder Move – Work Smarter with OneDrive

Microsoft Lens – Use it, you’ll love it

Don’t Use The Same Password – A cautionary tale

 

See our latest case study published on the D-Link Australia website.

Read it here: Historical Village Deploys Latest Wireless Technology, Delivering Reliable Wi-Fi for Staff and Guests Alike.

 

Don’t Use The Same Password – A cautionary tale

Don’t Use The Same Password – A cautionary tale

Don’t use the same password

Don’t use the same password should be your company’s mantra on creating safe access to each account.

On May 7 of this year Colonial Pipeline based in Houston, Texas, suffered a ransomware attack that crippled its operations. Colonial Pipeline is an American oil pipeline company. Their system is the largest fuel pipeline in the US. They paid a ransom of 4.4 million dollars in Bitcoin within several hours of the attack.

The way that hackers were able to gain entry to Colonial Pipelines systems was through a single compromised password.
Cybersecurity consultants found that on April 29 a virtual private network (VPN) account was the means by which the hackers accessed the companies network.

This VPN was no longer in use. However, it had not been deactivated and the account’s password was discovered in a batch of leaked passwords on the dark web. This would mean that a Colonial employee would have used that same password on another account that was previously hacked.

Password manager

This shows how important it is to not use the same password for multiple accounts.
It takes one breach of a site that uses that password, and your company or private data is exposed.

So how do you remember all of those passwords?
Is having different passwords for every service that you access just too hard to manage?
The answer is a password manager.

And remember, don’t use the same password.

Check out our previous blog posts:

What Is OneDrive? – Work Smarter with OneDrive

OneDrive Storage – Work Smarter with OneDrive

Sharing From OneDrive – Work Smarter with OneDrive

OneDrive Known Folder Move – Work Smarter with OneDrive

Microsoft Lens – Use it, you’ll love it

 

See our latest case study published on the D-Link Australia website.

Read it here: Historical Village Deploys Latest Wireless Technology, Delivering Reliable Wi-Fi for Staff and Guests Alike.